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Home Newfoundland fish marketing agencies Introduction This is a multiple fonds collection, acquired and accumulated by NAFEL.The material in this collection includes all of the records from the office of the Newfoundland Associated Fish Exporters Ltd. (NAFEL). They are the corporate records of NAFEL as well as the records of it's predecessor companies; Hawes & Company (London) Ltd. and Hawes and Company (Newfoundland) Ltd.; Portuguese Exporters Group Ltd.; Spain Exporters Association Ltd and The Marketing Administration Committee. Each fonds is described separately. Beginning in the 1920s international trade in salt fish experienced a lengthy depression. The situation in Newfoundland was aggravated by local business practices; many exporters operated on an individual basis, selling on consignment and often underselling each other at unnecessarily low prices. This practise of selling at a loss led to a deterioration in quality, and as claims against the producers caused a further undermining of the country's reputation as a salt fish producer, a loss of traditional markets. It soon became evident that action had to be taken to improve marketing conditions. In 1933 a Salt Fish Exportation Board was created; in 1935 this was supplanted by a Salt Codfish Board which, in 1936, was replaced in turn by the Newfoundland Fisheries Board. The Board exercised wide powers of regulation and control over exports, and control over all kinds of fish and fishery products. It favoured a policy of encouraging trade-operated cooperative marketing groups licensed to export to specific countries. This was the first attempt to move from individual endeavours to a co-operative approach. The Portuguese market was first approached under this system, and results proved so successful that this form of control was extended to include all of Newfoundland's important markets - Puerto Rico, Spain, Brazil and the West Indies. During World War II the Combined Food Board of the United Nations was
set up to allocate food commodities in short supply to both friendly, neutral
and allied countries. Under this scheme Newfoundland participated in an
arrangement covering the distribution of salt fish produced in this country,
Canada, Iceland, Greenland, St. Pierre and Miquelon. All European markets
for Newfoundland fish, including the United Kingdom market, were served
by the Portugal Exporters Group and the Spain Exporters Association; markets
in the western hemisphere were handled by Puerto Rico Exporters, Brazil
Exporters Limited and the West Indies Codfish Association. The operations
of these groups were coordinated by the Marketing Administration Committee,
which coordinated the distribution of fish in proportion to the volume
held by each member of the group. In 1945 a sub-committee of the Marketing Administration Committee, the
Fisheries Post-War Planning Committee, researched and analyzed potential
problems in the marketing of salt fish. An exhaustive report was issued
in 1946 which included a study of cooperative marketing schemes in other
countries and resulted in a proposal for a central marketing agency for
Newfoundland's salt fish producers. The committee summed up the benefits
of the proposed system by stating that it would "eliminate the fierce
competition among sellers; avoid gluts in the market place; stabilize and
strengthen prices and lessen expenses considerably". Under this plan
all marketing would be merged in one group and pooling of returns would
be provided for, so each member would be paid the same for each grade of
fish regardless of which market the fish was sold in. The producers decided
to accept the proposal and accordingly, Newfoundland Associated Fish Exporters
Limited (NAFEL) was created in August 1947. The Newfoundland Fisheries
Board continued to act as a liaison between the government and the industry.
It was responsible for issuing export licenses and administrating fish
inspection for market. Newfoundland Associated Fish Exporters Limited / Hawes and Company (London Limited / Portugal Exporters Group Limited / Spain Exporters Association Limited / Marketing Administration Committee DESCRIPTION OF THE NEWFOUNDLAND ASSOCIATED FISH EXPORTERS LIMITED (NAFEL) FONDS Location Coll-001, storage banks 1-9 Title Newfoundland Associated Fish Exporters Limited (NAFEL) Fonds [textual] 1947-1970. (The fonds also includes a limited number of photographs and maps). Extent 79.6 metres textual material, 24 maps, 34 photographs. NAFEL was incorporated in 1947 as a cooperative marketing agency having
the sole right to market all salt fish produced in Newfoundland and Labrador.
Membership was made up of all the producers of salt fish in Newfoundland.
The company maintained a headquarters on Water Street, St. John's and was
administered by F.A.J. Laws, the general manager. The structure of NAFEL
was based on the organization of the exporting groups that preceded it,
and on existing marketing companies in North America. (a) payment of a membership fee of $10,000; (b) agreement in writing to abide by all rules and regulations; (c) entry into a formal contract with NAFEL; and (d) agreement to give such personal, corporate or bank guarantees as
the company thought necessary. NAFEL continued operating for 23 years, until the function was taken over by the Canadian Salt Fish Corporation in 1970. Archivist's note The memoranda and Articles of Association, and the submission to a royal commission containing a report on the history of NAFEL, are contained in file 2.01.001. Scope and content The fonds consists of the corporate records of NAFEL, 1947-1970. The records include administrative records, correspondence and financial records. Included in the administrative records are circulars to members; market reports; and publications and correspondence of associated companies and organizations, including the Government of Canada, the Fisheries Council of Canada, the Fisheries Research Board of Canada, the International Commission on Northwest Atlantic Fisheries, the Newfoundland Fish Trades Association, the Newfoundland Fisheries Board, the Newfoundland Fisheries Development Committee, North Atlantic Shipping Ltd., Puerto Rico Exporters Ltd., and the Brazil Exporters Ltd. The accounts and ledger system provides a complete record of all financial and production records of NAFEL members. The NAFEL fonds is arranged in 8 series according to function. 2. Administrative office records, 1947-1970. 3. Financial records, 1947-1970. 4. Operational accounts and ledger system, 1947-1970. 5. Insurance records, 1951-1970. 6. Affiliated organizations, 1947-1970. 7. Maps. 8. NAFEL collection, photographs. Source of acquisition The papers in this collection were donated to Memorial University of
Newfoundland in 1971 by F.A.J. Laws, who was NAFEL's General Manager through
its years of operation, and its liquidator in 1970-71. NAFEL maps. MHA Map E.004; NAFEL photographs, MHA PF-010; NAFEL Table of Exports, MHA OMF-009; Royal Commission in Canada's Economic Prospects, 1956, MHA MF-008; NAFEL'S side of the fish story by Lewis Brooks, 1950, MHA MF-124. Other fonds which were part of NAFEL accession are: Portugal Exporters Group Ltd. fonds; Hawes and Company (London) Ltd. fonds; Marketing Administration Committee fonds; Spain Exporters Association Ltd fonds. These fonds are described separately in this finding aid. Additional material relating to NAFEL is included in the papers of F.A.J.
Laws, which was donated to the MHA in 1993. It was decided that the Laws
fonds should be retained as a discreet collection, although the majority
of the material in the fonds originated with NAFEL. Mr. Laws was the general
manager of NAFEL, and the person responsible for the closing out of the
affairs of the agency. Researchers should also consult the finding aid
to the Laws fonds for a complete listing of the existing NAFEL material,
and to glean a better understanding of the administrative structure of
NAFEL. Newfoundland Associated Fish Exporters Limited / Hawes and Company (London Limited / Portugal Exporters Group Limited / Spain Exporters Association Limited / Marketing Administration Committee Series description, Newfoundland Associated Fish Exporters Limited fonds Series 1.0 Correspondence [text] 1947-1970. Extent 39 metres. Location Bank 1, shelf 1 - bank 5. Boxes 1-205. Scope and Content This series contains NAFEL correspondence dealing with agents, general correspondence relating to membership. It contains cables and telegrams as well as copies of circulars sent to members. Arrangement This series is divided into 5 sub-series: 1.01 correspondence (general and local); 1.02 Agents; 1.03 Cables & telegrams; 1.04 Correspondence memberships and 1.05 Circulars. Sub-series 1.01 Correspondence, general, (local and foreign), 1947-1970. Extent 30 metres. Location Bank 1, shelf 1 - bank 4 shelf 5. Boxes 1-172. Scope and Content NAFEL's General Correspondence files have been retained in their original order. Beginning in 1947 the general correspondence was divided into two categories, "Foreign" and "Local". Foreign correspondence is arranged in alphabetical order with a separate file for each company that NAFEL dealt with. Each file contains the incoming and outgoing correspondence with that company for that particular year. Arrangement Correspondence for each year, both foreign and local is subdivided into A (January- June) and B (July-December). Files are listed in Appendix A. Sub-series 1.02 Correspondence, agents, 1947-1970. Extent .5 metres. Location Bank 4, shelf 6. Boxes 183-185. Scope and Content The files in this sub-series contains correspondence to and from NAFEL agents and correspondence between agents and buyers. Weekly reports from agents contain correspondence concerning contracts and market conditions. The files deal with R.A. Carr Puerto Rico; R.C. Crewe, Ruerto Rico; metresA. Power Brazil and C.E. Wheeler,Puerto Rico. Sub-series 1.03 Cables and telegrams, 1948-1970. Extent 2.5 metres. Location Bank 4, shelf 6-8. Boxes 186-200. Scope and Content This sub-series contains copies of telegrams to and from agents in foreign countries. Cables and telegrams to and from other companies, and cables and telegrams from Hawes & Co. to agents. Sub-series 1.04 Correspondence, Membership, 1947-1970. Extent 18 centimetres Location Bank 5, shelf 5. Box 201. Scope and Content Contains general correspondence concerning membership fees; lists of directorships; and information relating to directors for all or some of the period from 1947-1970. Sub-series 1.05 Circulars [text], 1947-1970. Extent .5 metres. Location Bank 5, shelf 1. Box 202-205. Scope and Content Circulars were sent to members to inform them about market conditions,
period pools, financial reports, and general matters relating to NAFEL. Series 2.0 Administrative office records [text], 1947-1970. Extent 8 metres. Location Bank 5, shelves 2-4. Box 207-226. Scope and Content This series contains office administration files, including meeting minutes 1947-70, reports 1947-70, and also in this series, correspondence relating to business trips during early development. Included are books of employment records and publications. Sub-series 2.01 Memorandum and Articles of Association, 1961. Extent 5 centimetres Location Bank 5, shelf 1. Box 206. Scope and Content This series contains a copy of the Articles of Association including amendments up to Aug 21, 1961; a copy of proposed amendments to the Articles of Association, 7 Aug 1961, and a copy of a membership contract. Sub-series 2.02 Meetings, administrative, 1947-1970. Extent 72 centimetres Location Bank 5, shelf 2. Box 207-210. Scope and Content This sub-series contains what seem to be the working files of annual meetings, extraordinary meetings, and annual meetings statistics. The files may or may not contain minutes of meetings. Many files contain the agenda, copies of notices of meetings, ballots, telegrams relating to meetings and attendance sheets. Annual general meetings were considered ordinary and all other meetings were to be extraordinary. The purpose and procedures of these meetings are explained in the Articles of Association in sub-series 2.01. The annual meeting figures files contain the yearly financial statistics for the company that were presented at the Annual Meeting. A full set of meeting minutes are contained in the F.A.J.Laws Collection Sub-series 2.03 Publications, 1947-1970. Extent 2 metres. Location Bank 5, shelf 2-4. Box 211-219. Scope and Content This sub-series contains the various publications used by NAFEL in the course of business, they are as follows: Bank Reports, 1950-1962. These contain foreign market reports compiled by the four major Canadian Banks; Dorvillier Newsletter, 1955-1962; trade reports on Puerto Rico written by W. Dorvillier in USA; Trade Bulletins; 1947-1970, dealing with shipping, travel and export; International Statistical Bureau "ICS" 1951- 1964, dealing with foreign currencies and exchange; United States Dept. of Commercial Fisheries, 1951-1964; Fishery Products Reports containing US prices for fish, listed by species; miscellaneous publications, 1926-1956; Newfoundland Ministers of Fisheries' Reports on fisheries, 1959 -1970; Hawes & Co.(London) Ltd. Foreign Market Reports, 1948-1963. Sub-series 2.04 Business trips, formative years, 1946-1952. Extent 18 centimetres Location Bank 5, shelf 4. Box 221. Scope and Content Correspondence, reports, credit reports and notes relating to business trips especially about attempts to establish new markets. Sub-series 2.05 Small markets, 1947-1949. Extent 36 centimetres Location Bank 5, shelf 4. Box 221. Scope and Content This sub-series contains information concerning small markets. The first group contains trade information NAFEL received about potential markets in countries not yet trading with themetres The second group contains files of correspondence from potential buyers. In File 2.05.037 there is a small markets register, indexed, containing Contract number, Shipment number, Pool number, plus type of fish, weight and date. Sub-series 2.06 Employment records, 1947-1970. Extent 5 volumes. 38 centimetres Location Bank 5, shelf 5. Box 223, 224. Scope and Content Bound copies of employees records (salaries, pensions and deductions). Sub-series 2.07 Subject Files, 1946-1970. Extent 36 centimetres Location Bank 4, shelf 5. Box 225, 226. Scope and Content This series consists of administrative subject files. Return to list of series / Top of page / Home Series 3.0 Financial records [text] 1947-1970. Extent 22.5 metres. Location Bank 5, shelf 5 - bank 6, shelf 3. Boxes 227-235. Scope and Content This is a complete set of financial records used by NAFEL. The general ledgers and journals are in this series. Specialized ledgers and journals are in Series 4. Operational Accounts and Ledger System Sub-series 3.01 General Journals, 1947-1970. Extent 3 volumes, 90 centimetres Location Bank 5, shelf 6. Scope and Content These books contain the original entries of NAFEL Accounts. They date 1947-1964, 1965-1969 and 1969-1970. Sub-series 3.02 General ledgers, 1947-1970. Extent 7 volumes, 240 centimetres Location Bank 5, shelf 7. Scope and Content These books contain the final entries of all NAFEL accounts. Sub-series 3.03 Private ledger, 1947-1955. Extent 1 volume, 45 centimetres Location Bank 6, shelf 1. Scope and Content This ledger has entries for internal accounts such as investments, membership dues and salaries. Sub-series 3.04 NAFEL Balance Sheets, 1948-1969. Extent 5 centimetres Location Bank 5, shelf 5. Scope and Content These papers provided the information which NAFEL used to create their balance sheets. Sub-series 3.05 Bank cash transfer ledgers, 1947-1971. Extent 2 Volumes, 90 centimetres Location Bank 6, shelf 1. Scope and Content Cash entries into appropriate bank accounts.This ledger also contains accounts for buyers, shippers, petty cash, private ledger and general ledger. Sub-series 3.06 Cheque Registers, 1947-1971. Extent 3 volumes, 90 centimetres Location Bank 6, shelf 2. Scope and Content Original entries, recording cash payments by cheque starting with cheque # 1 in 1947. The Bank of Nova Scotia, Canadian Imperial Bank of Commerce, Bank of Montreal and The Royal Bank of Canada were each used in their turn for a 3 months period. Sub-series 3.07 Daily cash register, 1953-1955. Extent 1 volume, 40 centimetres Location Bank 5, shelf 5. Scope and Content This sub-series consists of one register showing cash receipts and disbursements for each day of operation. Sub-series 3.08 Foreign exchange registers, 1950-1952. Extent 2 volumes, 40 centimetres Location Bank 6, shelf 2. Scope and Content Dating 1950-1952 and 1952-1953, these registers show, buyers invoice #, exchange rates and payments received in Canadian and US dollars. Sub-series 3.09 National City Bank registers, 1961-1967, 1968-1970. Extent 2 volumes, 40 centimetres Location Bank 6, shelf 2. Scope and Content Payments from foreign buyers, made in US funds were deposited in this bank. The registers contain columns for a gain or loss on foreign exchange, also columns for general accounts where each entry was assigned to the appropriate account. Sub-series 3.10 Revolving Work Fund, 1948-1954. Extent 120 cm (2 volumes of registers, 1 box of textual material). Location Bank 5, shelf 5, bank 6, shelf 2. Box 229. Scope and Content A percentage of money for each members shipment was kept by NAFEL to be used as its working capital. Each members contribution was recorded, and at the end of each fiscal year if funds were left over they were distributed back to the membership according to the amount of business they did for the year. This sub-series contains one register which records each members contribution to the Revolving Work Fund and Revolving Work Fund Audits for 1949, 1967. Also included in this sub-series are certificates of interest and analysis sheets. Sub-series 3.11 Credit reports, 1948-1969. Extent 18 centimetres Location Bank 5, shelf 5. Box 230. Scope and Content The credit reports included in this sub-series are those of Dunn & Bradstreet inc. Also included are rates for collection of foreign bills, correspondence pertaining to credit ratings in various countries and correspondence concerning specific accounts. Sub-series 3.12 Dept of National Revenue, Taxation Division, 1948-1969. Extent 18 centimetres Location Bank 5, shelf 6. Box 231. Scope and Content This sub-series contains copies of NAFEL income tax returns from 1949-1969 and correspondence NAFEL and Dept of National Revenue and Receipts. Sub-series 3.13 Financial records, miscellaneous, 1947-1970. Extent 18 centimetres Location Bank 5, shelf 6. Box 232. Scope and Content This sub-series contains individual files. File 1 contains papers on directors' fees which includes credit notes and individual directors accounts; file 2 contains a office account ledger from the office in brazil; file 3 contains spanish tax refunds, including accounts of fish sold to spain, listed by individual shipper; file 4 contains accounts of the St. John's Stadium Fund which was set up to enable employees to contribute a part of their wages to help building the Memorial stadiumetres Sub-series 3.14 Contracts, 1948-1970. Extent 36 centimetres Location Bank 6, shelf 3. Box 233, 234. Scope and Content This sub-series consists of copies of individual contracts between NAFEL and buyers of salt fish. The information in each contract includes destination, buyer, quantity, price, type of fish, pool number and effective dates. Sub-series 3.15 Samples, 1966, 1968, 1970. Extent 18 centimetres Location Bank 6, shelf 3. Box 235. Scope and Content This sub-series contains a sample of Bank cheque vouchers, Bank statements and, General journal vouchers. The information contained in them are already contained in various ledgers and journals in the NAFEL collection. Return to list of series / Top of page / Home Series 4.0 Operational accounts and ledgers system [text], 1947-1970. Extent 36 metres. Location Bank 6, shelf 3 - bank 8, shelf 2. Boxes 237-242. Scope and Content This series consist of all the ledgers which make up the accounts and ledger systemetres Structure of Account System In addition to its normal functions, NAFEL's accounts department had the specific duty of distributing to its members the proceeds of sales so that each member received the same rate per hundredweight (cwt) for each type, grade and size of fish shipped within a predetermined period of time. The effects of rising or falling markets were cushioned by the operation of Period Pools. All codfish sold for shipment within a specific time was designated to a Pool, regardless of selling price or destination. Exporters were told which sizes, types and grades of fish to export, in which packages, by which vessel, and when. They were paid in two ways: by advances, as soon as the shipment had been effected, and by pro rata distribution, at the close of the Period Pool, of any financial realization exceeding the total of all advances. Period Pool Realization accounts are General Ledger accounts, and one is kept for each Period Pool. All relevant figures were entered; the eventual balance is the additional realization, which was credited to members through the Pool Average Adjustments Journal (Summary). At the beginning of a Period Pool the contract price of all fish was reduced to common "freight along side" (fas) denominators based on estimates of types, grades and sizes of fish to be exported. The deduction of an arbitrary and equal amount from each gave the advance rate to be paid to each member up to the total quantity of projected sales. If additional sales were made from the Pool, the operation was repeated and new advance rates calculated as required. When the Pool was closed the average advance rates were applied to the actual specifications of shipments made, and a Pool Average was arrived at for each type, grade and size of fish. The record of these specifications and rates is contained in the Determination of Advance Rates record books. Statements of Advance: A Statement of Advance was sent to each member for each shipment he made. Each statement showed: (a) the quantity of each type, grade and size of fish shipped, with appropriate Rates of Advance, and (b) types of packages shipped, valued at the Packages Allowance determined by the Board of Directors. From the Gross Allowance plus Packages total three deductions were made. (1) General Levy. A percentage contribution applied to NAFEL's operating expenses; any excess was distributed to members in cash at the end of the fiscal year. (2) Revolving Work Fund. A per cwt contribution, varying in amount with the type of fish exported, which provided NAFEL's working capital. Dividends were distributed at the end of the fiscal year by the issuance of Certificates of Interest which were cashable, but only at a time and a value decided by the Board of Directors. (3) Wharfage fees and other incidental charges. The amount remaining after these deductions, i.e. the Net Advance, was the amount due the exporter. Arrangement This series is organized in 15 sub-series according to function. Sub-series 4.01 Shipment/Pool Average Adjustment Journals, 1947-1970. Extent 16 volumes, 18 metres. Location Bank 6, shelves 3-8, bank 7, shelf 1. Scope and Content The Shipment/Pool Average Adjustment Journals are records of values taken from the Statements of Advance. Postings were made to the various exporters' accounts in the Shippers Ledger, and to impersonal accounts in the General Ledger. A separate page was used for each member participating in the Period Pool and recorded the quantity of each type, grade and size of fish he shipped, as well as gross advances (minus package allowances). At the end of a Period Pool all columns were totalled, pool average advance rates applied to total quantities shipped, and the overall value compared with the gross advances already made to the member. The difference between these amounts (i.e. the sum required to bring that member's advances into line with those received by other members) was then debited from or credited to his account in the Shippers Ledger. For convenience, the actual postings were made in the Pool Average Adjustments Journal (Summary), which is a record of each member's individual results; total debits and credits generally balance, except for small discrepancies in calculation. Columns are also provided for Additional Realizations and appropriate General Levy contributions. 4.02 Shippers ledgers, 1947-1970. Extent 5 metres, 6 volumes. Location Bank 7, shelf 2, 3. Scope and Content A record of all transactions between NAFEL and each of its members. They differ from the Determination of Advance Rates records and the Period Pool Journals in that the Shippers Ledgers are continuous and not closed at the end of each Period Pool. Columns are provided to permit identification of the type of pool with each transaction. Coloured inks used in the analysis column permit distinction between Period Pools. The ledgers also kept a running record of each member's contributions to General Levy and Revolving Working Fund accounts as a means of facilitating the annual distribution of funds. Sub-series 4.03 Production Shipments Ledgers, 1948-1962. Extent 17 cm, 20 volumes. Lcation Bank 6, shelf 5. Box 236. Scope and Content The volumes in this sub-series list production shipments made by NAFEL over a 14 year period. Included are, shipment date and No. carrier, destination, type of fish and totals. Arrangement The files are arranged chronologically. Sub-series 4.04 Production Inventory Ledgers, 1964-1970. Extent 38 cm, 12 volumes. Location Bank 6, shelf 6. Box 236a. Scope and Content This sub-series contains an inventory of salt fish (packaged or bulk) on hand in a particular month. Records are listed individually for each company. Arrangement Books are arranged two for each year. One for HSHD. One for LSHD. Sub-series 4.05 Production specification ledgers, 1951-1970. Extent 4.5 metres, 5 volumes. Location Bank 7, shelf 6, 7. Scope and Content These ledgers contains columns for amount and types of fish, packages sold to each buyer, they also include invoice number, shipment number and vessel. Sub-series 4. 06 Determination of Advance Rates Ledgers, 1947-1970. Extent 4.5 metres, 5 volumes. Location Bank 7, shelf 6,7. Scope and Content These ledgers contain the final specifications of shipments made. They contain the shipment number, date, weight type, size and grade of fish plus total value of shipment. Sub-series 4.07 Claims record books, 1949-1953. Extent 18 cm, 2 volumes. Location Bank 6, shelf 7. Box 237. Scope and Content Records of claims made by buyers against NAFEL. Sub-series 4.08 Freight rates, 1951-1952, 1963-1965. Extent 18 cm, 2 books. Location Bank 6, shelf 7. Box 237. Scope and Content Lists of current freight rates on shipment of bulk or packaged salt fish. These books date from 1951-1952 and 1963-1965. Sub-series 4.09 Small market sales (and purchases of packaging), 1947-1948. Extent 18 cm, 2 volumes. Location Bank 6, shelf 7. Box 237. Scope and Content A record of purchases/sales of fish packaging. Sub-series 4.10 Statistics (of production and shipping), 1947-1954. Extent 50 cm, 1 volume. Location Bank 7, shelf 6. Scope and Content This volume contains comparative catch estimates. Statistics on shipments, markets, grades of fish and sizes, from 1947-1954. Sub-series 4.11 Buyers Account Ledgers, 1947-1970. Extent 6 metres, 8 volumes. Location Bank 7, shelf 8 - Bank 8, shelf 1. Scope and Content These ledgers contain an account of fish purchased by individual buyers and includes buyers name, the amount of fish bought, the price paid and the yearly buyer totals. Sub-series 4.12 Shipment Books, 1947-1970. Extent 40 cm, 5 books. Location Bank 8, shelf 2. Scope and Content These account books list carrier, destination, buyer, dates, type of fish, the pool number and connecting carrier. Sub-series 4.13 Samples, 1947-1970. Extent 19 centimetres Location Bank 6, shelf 7, 8 - bank 7, shelf 1. Box 238-242. Scope and Content This sub-series contains the files of samples of Cartons Purchased, Stock Sheets, Stock/Shipping Sheets, Period Pool Working Papers and Shipment Folders. Cartons purchased files contain documents pertaining to the purchase, delivery and the selling of salt fish cartons. Stock Sheets contain an inventory of individual members fish on hand on the 20th day of each month. Stock/Shipment sheets are ledger sheets showing the total amount of fish on hand (by area) as taken from stock sheets. Period Pool Working papers contain information about each pool that was formed by the company. Each folder contains some or all of the following documents: a Ledger sheets b Credit notes. c Correspondence to supplier asking to confirm final totals. d forms for each company showing all transactions for a particular pool. Shipment folders contains the records of the majority of shipments made by NAFEL. Each folder contains some or all of the following documents: a Application for permit to export. b Certificate (s) of insurance. c Certificate (s) of inspection. d Bills of lading. e Invoices. f Determination of advance rates. g Specifications of shipmen. h Stowage plan for vessels. (a sample can be found in file 1.01.03688 or 1.01.04041). i Any other pertinent correspondence. Because of duplication and space, (113) bankers boxes in all, it was decided to do a sample of the shipment folders. Two folders for each year was kept. One from a small shipment and one from a large shipment. Return to list of series / Top of page / Home Series 5.0 Insurance records [text], 1951-1970. Extent 2 metres. Location Bank 7, shelf 2 - bank 7, shelf 4. Boxes 243-246. Scope and Content This series contains all the files concerning insurance which were accumulated by NAFEL. Arrangement The files have been divided into sub-series as follows: export credits insurance corporation; guarantees; insurance certificates; insurance claims; insurance contracts; insurance; general information; insurance; marine(tenders); insurance premiums; insurance rates; insurance; travel and samples. Sub-series 5.01 Export Credits Insurance Corporation (ECIC), 1968. Extent 3 centimetres Location Bank 7, shelf 2. Box 243. Administrative History The Export Credits Insurance Corporation was established in 1944, to enable Canadian exporters, through the corporation, to insure credit granted to foreign customers. Scope and Content This sub-series contains a correspondence file relating to insuring the export sales of NAFEL to Brazilian companies. The file also contains a copy of a shipments policy of ECIC. Sub-series 5.02 Guarantees, 1952-1968. Extent 3 centimetres Location Bank 7, shelf 2. Box 243. Scope and Content This sub-series contains guarantees that were issued by NAFEL to various clients and institutions, "to indemnify and hold them harmless" for any loss or damage they could suffer as a result of certain conditions of their contract not being met. Arrangement File 5.02.001 contains copies of insurance ledger accounts and correspondence with various insurance companies. File 5.02.002 contains correspondence with different banks concerning guarantees and letters of credit. Sub-series 5.03 Insurance Certificates, 1960-1970. Extent 9 centimetres Location Bank 7, shelf 2. Box 243. Scope and Content Insurance certificates were issued for each voyage. This sub-series also includes debit notes, correspondence re. premiums paid and working copies of the insurance accounts section of the companies ledgers. Sub-series 5.04 Insurance claims, 1950-1970. Extent 36 centimetres Location Bank 7, shelf 2-3. Box 243-245. Scope and Content This sub-series contains correspondence relating to various types of insurance claims. The claims are divided into quality claims, general claims, claims and shortage notices. It should be noted that there may be little difference between "general claims" and "claims" Sub-series 5.05 Insurance contracts, 1954-1959. Extent 2 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content This sub-series contains correspondence between NAFEL and insurance companies regarding, premiums, storage risks and interpretation of insurance clauses. It also contains copies of insurance contracts "open cargo policy". Sub-series 5.06 Insurance, general information, 1956. Extent 1 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content This sub-series contains correspondence regarding the interpretation of various insurance clauses, e.g. "all risks". Sub-series 5.07 Insurance, marine (tenders) 1954. Extent 1 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content Notice of a marine tender, 9 November 1954, together with details of insurance coverage needed by NAFEL. Sub-series 5.08 Insurance premiums, 1951-1954. Extent 2 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content This sub-series contains monthly insurance premium statements from Steers Insurance Co. Ltd. Sub-series 5.09 Insurance rates, 1967-1969. Extent 2 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content This sub-series contains correspondence relating to insurance rates, statements of insurance rates for various destinations and over age penalty rates for vessels over 20 years old. Sub-series 5.10 Insurance, travel (British Aviation) 1955-1970. Extent 3 centimetres Location Bank 7, shelf 3. Box 245. Scope and Content This sub-series contains correspondence concerning travel insurance for NAFEL employees. Sub-series 5.11 Samples, 1963-1970. Extent 8 centimetres Location Bank 7, shelf 4. Box 246.
This sub-series contains samples of Insurance Audit Memos and Samples of All Risk Credit Insurance. Return to list of series / Top of page / Home Series 6.0 Affiliated Organizations, 1947-1970. Extent 6 metres. Location Bank 7, shelf 4 - bank 8, shelf 5. Boxes 246-267. Scope and Content This series contains files created by organizations that in some way were in contact with NAFEL. Organizations include Brazil Exporters; Canada. Dept. of Trade and Commerce; Fisheries Research Board of Canada; International Commission of Northwest Atlantic Fisheries (ICNAF); Newfoundland Fishtrades Association; Newfoundland Fisheries Board; Newfoundland Fisheries Development Committee and North Atlantic Shipping Limited. Many of the files were the personal papers of NAFEL employees or directors who at some point served on committees for the organizations in this series. Sub-series 6.01 Brazil exporters, correspondence, 1947. Extent 5 centimetres Location Bank 7, shelf 4. Box 246. Scope and Content Correspondence relating to the setting up of Brazilian markets, shipment of fish and formulating fish prices. Sub-series 6.02 Department of Trade & Commerce, Trade Reports, 1951-1970. Extent 2 metres. Location Bank 7, shelf 5. - bank 8, shelf 2, 3. Boxes 247-257. Scope and Content This sub-series contains published trade reports of the Canadian government Dept of Trade and Commerce relating to the foreign buyers of salt fish. Arrangement The trade reports are filed January-July and August-December for each year from 1951-1970. The files are in chronological order and within each file the reports are filed alphabetically. For a listing consult Box list No. 247-257. Sub-series 6.03 Fisheries Research Board of Canada, 1953-1959. Extent 36 centimetres Location Bank 8, shelf 4. Boxes 258, 259. Scope and Content This sub-series contains the files of Raymond Gushue, who was a board member of the Fisheries Research Board of Canada from 1954 - 1958. The files contain minutes of meetings, correspondence, executive actions, financial statements and a members handbook which states the purpose and function of the Research Board. Sub-series 6.04 International Commission of Northwest Atlantic Fisheries (ICNAF), 1952-1955. Extent 9 centimetres Location Bank 8, shelf 4. Box 260. Scope and Content These are the files of Mr. Raymond Gushue a board member of ICNAF. Contained in the files are reports on fish stocks, reports of fisheries research programs of various countries, newsletters dealing with the organization and annual proceedings which contains various reports for the year. Sub-series 6.05 Newfoundland Fishtrades Association, 1955-1956. Extent 9 centimetres Location Bank 8, shelf 4. Box 260. Administrative History The Newfoundland Fishtrades Association was a non profit organization incorporated in 1944 to assist and promote the interest and welfare of the commercial fishing industry in Newfoundland. Scope and Content This sub-series contains various subject files including meeting minutes, correspondence, reports and regulations for 1955, 1956. Sub-series 6.06 Newfoundland Fisheries Board, 1936-1970. Extent 1 metre. Location Bank 8, shelf 4, 5. Box 261-265. Administrative History The Newfoundland Fisheries Board was established in 1936 by the Newfoundland Government. It was empowered to regulate all aspects of production, processing, culling, inspection, and distribution of fisheries products. The chairman was Mr Raymond Gushue. Scope and Content This sub-series contains the minutes of meetings of this board from 1936-1950 and statistics from 1950-1970. Sub-series 6.07 Newfoundland Fisheries Development Committee (NFDC), 1951-1953. Extent 9 centimetres Location Bank 8, shelf 5. Box 265. Administrative History The Fisheries Development Committee was established in 1951 by joint agreement of the Federal and Provincial Governments. It's mandate was to examine the problems of the fishing industry in Newfoundland. A copy of it's terms of reference can be found in file 6.07.001 Scope and Content This sub-series contains draft paragraphs of various reports submitted by NFDC. The series also contains correspondence to Dr. Raymond Gushue, president of Memorial University, asking the university to become the repository and custodian of the files and documents collected by NFDC. Sub-series 6.08 North Atlantic Shipping Limited, 1960-1969. Extent 18 centimetres Location Bank 8, shelf 5. Box 266. Administrative History This company was incorporated in 1960 to act as freight booking agents and "to deal with other shipping matters" for NAFEL. Each member of NAFEL was invited to buy one share in NAS. Their Articles of Association can be found in file 6.08.001. Scope and Content The sub-series contains the working papers of H.S. Hickey the secretary of NAFEL. His file contains notices of meetings and some draft copies of correspondence, invoices and bank statements. There are two petty cash books. Sub-series 6.09 Fisheries Council of Canada, 1947-1966. Extent 18 centimetres Location Bank 8, shelf 5. Box 267. Administrative History The Fisheries Council of Canada was formed in 1947. It's objectives were to assist and promote the interests and welfare of the commercial fisheries industry of Canada. A copy of by-laws, terms of reference and composition are found in file 6.09.001. Scope and Content In addition to the file mentioned above the sub-series contains an address of the manager and Fisheries Council of Canada Bulletins. Arrangement Bulletins are arranged in chronological order Jan- Jun & Jul-Dec, 1947-1966. Return to list of series / Top of page / Home Series 7.00 Maps [cartographic material]. Extent 24 maps, annotated copies; 31 x 26 centimetres Location Map.E.004.1 to 24. Scope and Content 24 duplicated base maps showing outline of Newfoundland & and the south coast of Labrador. Each shows the direct and indirect sources of fish for 1 member company of NAFEL in red and blue ink, with typed list of each contributor and no. of quintals of fish. No date but one company (Andrews Labrador) was established 1949 and NAFEL dissolved 1970. Return to list of series / Top of page / Home Series 8.00 NAFEL Collection Photographs [graphic material] 1944-1953 (inclusive dates) 1952-1953 (predominant dates). Title taken from finding aid, Photographic Collections. Extent 42 photographs, b & w, 8"x10". Location Photograph collection # PF-003. Scope and Content Photographs of premises of F. Baldrena E. Hijo, Inc. in San Juan, Puerto Rico in 1953; meeting of delegates from Canada with counterparts in Brazil in 1952; group photograph of representatives from several Canadian and Nfld. companies in c. 1944; premises of Rothwell and Bowring in 1952/10; and of barrels, collapsible cases, and press for packing dried cod fish. Return to list of series / Top of page / Home Related fonds Newfoundland
Associated Fish Exporters Limited / Hawes and
Company (London Limited / Portugal Exporters Group
Limited / Spain Exporters Association Limited
/ Marketing Administration Committee DESCRIPTION OF HAWES AND COMPANY (LONDON) LIMITED FONDS. Location Storage bank 10. Title Hawes and Co. (London) Ltd [text] 1926-1947. Extent 1.5 metres. Administrative History In late 1919 the Newfoundland government gave Hawes & Co. Ltd the exclusive right to contract the sale of salt fish to Italian buyers. At the same time a group of shippers in Newfoundland requested Mr. George Hawes to build up similar organizations as the one in Spain for marketing of their fish in other European markets. Because it was cumbersome for a centre for controlling organizations outside of Spain, Hawes decided to form a company in London separate from the Spanish company, to handle all other markets. Hawes & Co. (London) Ltd. was formed in 1922. It's mandate was to act as agents, finance shipments of fish, handle the banking end of the business, and centralize statistics on markets. Hawes & Co.(London) Ltd. signed contracts with Newfoundland fish companies which gave the company the exclusive right to sell, market and handle all salt fish exported from Newfoundland to Portugal, Italy, Spain, Greece or any other country or market in Europe. The agent would also investigate, settle, compromise and deal with all claims, rejections or disputes arising out of sales made by shippers to European markets. In 1926 Hawes Newfoundland Limited was established and continued until 1932 when it was dissolved by resolution. Thereafter Hawes conducted business through agent (George Lewis) as a branch of Hawes and Co.(London) Ltd. Scope and content This fonds contains some of the corporate records of Hawes & Co (London) Ltd. The records include administrative records in the form of meeting minutes, trade reports and subject files. There is also a collection of financial records. The Hawes and Co.(London) Ltd. Fonds is arranged in 2 series: Associated material Statistics of salt fish exports to Spain, 1911-1912, MHA finding/location aid R95-39-1. Cold storage syndicate, minute book, 1926-1931, finding aid/location Row 95-2-1. Marshall, Walter metres, Exports of Newfoundland Salt Cured Codfish. MHA Finding aid/Location MF-113. Series and sub-series listing Series 1.0 Administrative records [text] 1926-1934. Extent 90 centimetres Location Bank 8, shelf 5 & 6. Scope and Content This series contains meeting minutes of both shareholders and directors; subject files which include information on the formation of the company and statistics, and annual reports of the salt fish trade. Arrangement This series is divided up into sub-series as follows: meeting minutes, subject files and publications. Sub-series 1.01 Meeting minutes, 1926-1932. Extent 15 centimetres 2 volumes. Location Bank 8, shelf 6. Scope and content This sub-series contains the meeting minutes of the shareholders and directors. Sub-series 1.02 Subject files, 1922-1926. Extent 14 centimetres Location Bank 8, shelf 5. Box 268. Scope and content The files in this sub-series contains files on various subjects such as legal agreements, statistical tables and memorandum on marketing. 1.03 Publications, 1927-1961. Extent 15 centimetres Location Bank 8, shelf 5. Box 268. Scope and content This series contains the Hawes and Co (London) Ltd. "Annual Review of Salt Fish Trade" from 1927-1961. Return to list of series / Top of page / Home 2.0 Financial Records [text], 1926-1974. Extent 18 centimetres Location Bank 8, shelf 6. Scope and content This sub-series contains the financial records of Hawes and Co.(London) Ltd. These records contain ledgers and journals, shipment books, Cash books and journal entries in trust. Arrangement The files in this sub-series are arranged as follows: Shipment ledgers, General journals, General ledgers, Cash books and Journal entries in trust. 2.01 Shipment ledgers, 1926-1934. Extent 5 centimetres 2 volumes Location Bank 8, shelf 6. Scope and content These volumes contain shipment records including shipment number, date, type and weight of fish, shipper and buyer. 2.02 General Journals, 1926-1932. Extent 15 cm, 3 volumes. Location Bank 8, shelf 6. Scope and content The entries in these journals are for the following accounts Office accounts, Investment accounts and Insurance accounts. 2.03 General Ledgers, 1928-1941. Extent 15 cm, 6 volumes. Location Bank 8, shelf 6. Scope and content The records in this sub-series include final account entries. 2.04 Cash Books, 1926-1944. Extent 15 cm, 6 volumes. Location Bank 8, shelf 6. Scope and content This sub-series contains cash books which record lists of payments, date, to whom payments were made and which account they were charged to. 2.05 Journal entries in trust, 1941-1947. Extent 18 cm, 3 volumes. Location Bank 8, shelf 6. Scope and content This sub-series includes the daily entries for Hawes and Co. (London) Ltd. trust account, recording all commissions and disbursements pertaining to shipments and sale of salt fish. 2.06 Petty Cash, 1925-1945. Extent 10 cm, 3 volumes. Location Bank 10, shelf 1. Scope and content The records in this sub-series contains volumes of petty cash books which keeps a running account of petty cash. Return to list of series / Top of page / Home Related fonds Newfoundland
Associated Fish Exporters Limited / Hawes and
Company (London Limited / Portugal Exporters Group
Limited / Spain Exporters Association Limited
/ Marketing Administration Committee DESCRIPTION OF PORTUGAL EXPORTERS GROUP LIMITED (PEG) FONDS Location Coll-001, bank 8, shelves 5 & 6. Box 269. Title Portugal Exporters Group Limited [text] 1936-1947. Extent 72 centimetres Administrative History The Portugal Exporters Group, (PEG) was incorporated in 1936 as a marketing co-operative to sell salt fish produced in Newfoundland, to markets in Portugal. The co-operative was a trade controlled organization supervised by a government organization, the Newfoundland Fisheries Board. It was a new marketing concept in the sense that it had an exclusive right to market salt fish in Portugal and, anyone wishing to export fish to Portugal had to be a member of the group. Sales were arranged by the Hawes and Co. (London) Ltd. representative in Portugal and, were closed by the London office. The general manager was F.A.J. Laws, the Hawes representative in Newfoundland. Members declared stocks of fish on a regular bases. When a contract was made and shipping arranged, members were notified and were requested to deliver a particular quantity of fish to a designated shipping point. Scope and Content This fonds contains the corporate records of PEG, 1936-1947. The records
contain administrative records, shipment records and financial records.
Also included in this fonds are bank fishery reports giving information
on bank fishery returns and about the bait fishery. The PEG fonds is arranged in 4 series: Series and sub-series listing 1.0 Administrative Records 1.01 Meeting Minutes. 1.02 Subject Files. 1.03 Market Reports. 1.04 Insurance Records. 2.0 Production Records 2.01 Bank Fishery. 2.02 Subject Files. 2.03 Shipments by Members 2.04 Shipments by Vessels 3.0 Financial Records 3.01 Miscellaneous Records 4.0 Correspondence 4.01 Miscellaneous Correspondence 4.02 Memoranda Series 1.0 Administrative Records [text], 1937-1947. Extent 72 centimetres Location Bank 8, shelf 5 & 6. Scope and Content The records in this series are, meeting minutes, various subject files including newspaper clippings, statistics, market reports and insurance records. Arrangement The series are arranged in four sub-series: 1.01 Meeting minutes; 1.02 Subject files; 1.03 Market reports; and 1.04 Insurance records. 1.01 Meeting Minutes, 1936-1947. Extent 3 centimetres Location Bank 8, shelf 5 & 6. Box 269. Scope and Content The minutes include the annual general meeting minutes. They relate to discussions about markets, production and the organization in general. 1.02 Subject Files, 1936-1942. Extent 2 cm Location Bank 8, shelf 5 & 6. Box 269. Scope and Content The subject files include newspaper clippings about the salt fish trade, a register of members, statistics and reports relating to the Portuguese markets. Sub-series 1.03 Market Reports, 1937-1941. Extent 2 centimetres Location Bank 8, shelf 5. Box 269. Scope and Content The files contained in this sub-series contain market reports from Lind Co. Oporto. They give information relating to exchange rates, ship arrivals including vessel name and quantity of fish. In most reports, current fish prices and a report on the Portuguese fishing fleet are included. Sub-series 1.04 Insurance Records, 1936-1939. Extent 1 centimetres Location Bank 8, shelf 5. Box 269. Scope and Content The insurance records contain copies of insurance policy and lists of insurance rates charged on various shipment pools of salt fish to Portugal. Return to list of series / Top of page / Home Series 2.0 Production Records [text], 1937-1943. Extent 25 centimetres Location Bank 8, shelf 5 & 6. Box 269. Scope and Content These records contain bank fishery reported catches from bankers operating out of Grand Bank and Fortune plus bait records from these vessels. The lists include vessel name, owner, company name and catch. The bait records also name the location where bait was procured. Cargo plans for 1940 are included. They contain a plan of a ship showing where the fish for each member was stored. Stock/allocation sheets show the inventory of fish on hand by each member at any one time and how sales were allocated. Arrangement Files are arranged in sub-series. 2.01 Bank fishery. 2.02 Subject files. 2.03 Shipments by members. 2.04 Shipments by vessels. Sub-series 2.01 Bank fishery, 1936-1937. Extent 2 cm Location Bank 8, shelf 5. Box 269. Scope and Content These files contain records of the bank fishery showing reported catches for Grand Bank and Fortune ports and also information concerning bait procurement. Sub-series 2.02 Subject files, 1937-1946. Extent 2 centimetres Location Bank 8, shelf 5. Box 269. Scope and content The files in this sub-series contain records relating to various subjects regarding production including, "Dazzle shipment", a sample of a shipment of fish, cargo plans, stock/allocation sheets and a bailing material ledger book listing packaging material used by each member. Also included in this sub-series is a shipment record book listing information about contracts between PEG and the portuguese buyers. Sub-series 2.03 Shipments by members, 1936-1943. Extent 4 volumes. Location Bank 8, shelf 6. Scope and Content The records of shipments by members were kept in these volumes. They are indexed by member and include columns for member name, contract information, vessel, claims if any and destination. Sub-series 2.04 Shipments by vessels, 1936-1943. Extent 4 volumes. Location Bank 8, shelf 6. Scope and Content The records of shipments by vessel were indexed by vessel name and included type and weight of fish plus destination of vessel. Sub-series 2.05 Shipment Journals, 1943-1945. Extent 2 volumes. Location Bank 8, shelf 6. Scope and Content The shipment journals included in this sub-series are used to total reserve account balances. The accounts are listed by member. The journals include net proceeds to each member for the year. Return to list of series / Top of page / Home Series 3.0 Financial Records [Text] 1935-1944. Extent 20 centimetres Location Bank 8, shelf 5 & 6. Box 269. Scope and Content This is an incomplete set of financial records kept by PEG. They contain supplementary account sales slips, Audited copies of balance sheets and revenue and expense accounts, lists of PEG internal accounts and a cash book. Arrangement The files have been arranged in four sub-series. 3.01 Supplementary account sales. 3.02 Internal accounts. 3.03 Balance sheets. 3.04 Cash book. Sub-series 3.01 Supplementary Account Sales, 1941. Extent 2 centimetres Location Bank 8, shelf 5. Box 269. Scope and content This sub-series contains sales receipts issued by Hawes and Co. (London) Ltd. to PEG listing gross amount allowed each member for a sale of fish, less additional charges against the member. Charges against could be for marine insurance, cables, cash discount to buyers for payment on site, discount charges on payment at 90 days or group membership levy. Sub-series 3.02 Internal Accounts, 1941-1942. Extent 1 centimetres Location Bank 8, shelf 6. Box 269. Scope and Content This sub-series contains lists of various internal accounts used by PEG in the course of it's business. These included wages, travelling expenses, commissions, and insurance. Sub-series 3.03 Balance Sheets, 1944-1946. Extent 1 centimetres Location Bank 8, shelf 5, Box 269. Scope and Content This sub-series contains the balance sheets and revenue and expense accounts for the three years mentioned. These accounts were audited by Read, Son, Watson and Leith For Hawes and Co. (London) Ltd. Sub-Series 3.04 Cash Book, 1941-1944. Extent 1 volume. Location Bank 8, shelf 6. Scope and Content This record book holds the account of cash, held in trust at the Bank of Montreal by Hawes and Co. (London) Ltd. for members of PEG. It lists amount, buyer seller and contract number. Sub-series 3.05 Trust Account for Export Sales, 1943-1944. Extent 1 volume. Location Bank 8, shelf 6. Scope and Content The records in this sub-series contain the trust accounts held in Portuguese banks for the members of PEG. These accounts contain the gross amounts paid for salt fish. Included are dates, account number, name of seller, weight and value. Return to list of series / Top of page / Home Series 4.0 Correspondence [text] 1936-1947. Extent 5 centimetres Location Bank 8, shelf 5. Box 269. Scope and Content The records contained in this series are the correspondence files of PEG. They also contain memoranda to members. Arrangement The series is divided into 2 sub-series: Miscellaneous correspondence 4.01; Memoranda 4.02. Sub-series 4.01 Miscellaneous Correspondence, 1936-1946. Extent 2 centimetres Location Bank 8, shelf 5. Box 269. Scope and Content The correspondence files in this sub-series include general correspondence between PEG, it's members and it's buyers, insurance and shipping agents. Hawes and Co. File 4.01.002 contains information concerning the formation of PEG. It also contains a Fisheries Board circular which outlines their new regulations with regard to PEG. Sub-series 4.02 Memoranda to Members. Extent 3 cm Location Bank 8, shelf 5. Box 269. Scope and Content This sub-series contain circulars sent to members of PEG on a regular basis. They provide information regarding the organization and market conditions. Return to list of series / Top of page / Home Related fonds Newfoundland
Associated Fish Exporters Limited / Hawes and
Company (London Limited / Portugal Exporters Group
Limited / Spain Exporters Association Limited
/ Marketing Administration Committee DESCRIPTION OF SPAIN EXPORTERS ASSOCIATION LIMITED, (SEAL) FONDS Location Coll-001, storage bank 9, shelf 1. Boxes 270-272. Title Spain Exporters Association Limited. (SEAL) Fonds [text], 1942-1947. Extent 90 centimetres Administrative History The Spain Exporters Association Ltd. was incorporated in 1942. It's objectives were to market salt fish produced in Newfoundland to markets in spain. To meet its objectives it was given the right to charter vessels to ship fish to markets and to raise money needed to carry on its business. Members of the association were required to be licensed exporters and in order to qualify must have shipped an average of 1500 quintals or more of fish to spain in the preceding 2 years. Each member was charged for freight, wharfage, insurance, assessed a charge per quintal of fish shipped, and charged for other expenses incurred by SEAL in the marketing of salt fish. At the end of the year surplus money was paid back to each member proportionally to the amount of business carried on with the organization. Archivist note A copy of the articles and memorandum of association can be found in file 1.02.001. Scope and Content This fonds contains some of the corporate records of SEAL, 1942-1947.
The records include correspondence files, 1946-1947 containing correspondence
between the organization and it's members, local telegrams and information
memorandum to members and executives. The production records contain information
on specific shipments and undertakings. Financial records include a cash
book, a accounts ledger and balance sheets. The SEAL fonds is arranged in 3 series. Series and sub-series listing 1.0 Correspondence 1.01 General Correspondence. 1.02 Subject files. 2.0 Production Records 2.01 Shipment Folders. 2.02 Shipment Journal. 2.03 Subject files. 3.0 Financial Records 3.01 Cash Book. 3.02 Accounts Ledger. 3.03 Bank Credits. 3.04 Balance sheets. Series 1.0 Correspondence [text] 1946-1947. Extent 90 centimetres Location Bank 9, shelf 1. Boxes 270, 271. Scope and Content This series contains general correspondence and subject files. The subject files include notices of annual general meetings, telegrams both local and Hawes and Co. (London) Ltd. The information memoranda provides information to members about market conditions and shipments and notices to the executive mainly concerning meetings. Sub-series 1.01 General Correspondence, 1946-1947. Extent 36 centimetres Location Bank 9, shelf 1. Boxes 270, 271. Scope and Content The records in this sub-series contain correspondence between SEAL and it's members, discussing matters relating to shipments. Sub-series 1.02 Correspondence, Subject Files, 1945-1947. Extent 9 centimetres Location Bank 9, shelf 1. Box 272. Scope and Content This sub-series contains 6 files on various topics, namely notices of meetings, telegrams and information memoranda. Files are further described at the item level. Return to list of series / Top of page / Home Series 2.0 Production Records [text], 1943, 1946-1947. Extent 8 centimetres Location Bank 9, shelf 1. Box 272. Scope and content This series contains shipment folders, 1946-1947, shipment journals, 1945-1948 and relief shipments, 1943-1947. Sub-series 2.01 Shipment Folders, 1946-1947. Extent 3 centimetres Location Bank 9, shelf 1. Box 272. Scope and content The 14 shipment folders in this sub-series contains all, or some of the following: Cargo list including shippers name, weight & grade of fish. Applications to export. Inspection certificates. Allotments of fish to each member per shipment. Copies of receipts. Copies of invoices to buyers. Insurance certificates. Bills of lading. General correspondence pertaining to shipments. Sub-series 2.02 Shipment Journal, 1945-1948. Extent 1 volume. Location Bank 9, shelf 1. Scope and content Indexed by member company, this journal contains balances for each shipment. Included are the ships name and date of voyage. Sub-series 2.03 Relief shipments, 1943-1946. Extent 2 centimetres Location Bank 9, shelf 1. Box 272. Scope and content This sub-series contains 6 files on relief shipments, shipping instructions, small market shipments, and insurance. Each is described at the item level. Return to list of series / Top of page / Home Series 3.0 Financial Records [text] 1942-1947. Extent 18 centimetres Location Bank 9, shelf 1. Box 272. Scope and content This series contains cash books, accounts ledgers, bank credits and balance sheets. Sub-series 3.01 Cash Book, 1942-1945. Extent 1 volume. Location Bank 9, shelf 1. Scope and content This volume contains trust accounts for members, held at the Bank of Montreal by Hawes and Co. (London) Ltd. It contains net totals after expenses e.g. wharfage, commissions and freight were taken out. Sub-series 3.02 Accounts Ledger, 1945-1947. Extent 1 volume. Location Bank 9, shelf 1. Scope and Content This volume holds the entries for the following accounts: United Nations, relief shipments, U.K and Italy saltbulk, small markets and Relief shipments military. Sub-series 3.03 Bank Credits, 1938-1946. Extent 1 volume. Location Bank 9, shelf 1. Scope and Content This sub-series contains a note book containing hand written notes about individual sales in Portugal, Spain and the U.K. Listed are certificates issued, institution on which the draft is drawn, quantity, and destination. Sub-series 3.04 Balance Sheets, 1944-1947. Extent 3 centimetres Location Bank 9, shelf 1. Box 272. Scope and content This sub-series contain audited balance sheets and revenue and expense accounts for SEAL. Return to list of series / Top of page / Home Related fonds Newfoundland
Associated Fish Exporters Limited / Hawes and
Company (London Limited / Portugal Exporters Group
Limited / Spain Exporters Association Limited
/ Marketing Administration Committee DESCRIPTION OF MARKETING ADMINISTRATION COMMITTEE (MAC) FONDS Location Coll-001, storage bank 9, shelf 1, 2. Boxes 273-276. Title Marketing Administration Committee (MAC) Fond [text] 1943-1948. Extent 80 centimetres textual material. Administrative history The Marketing Administration Committee was set up in 1943 to co-ordinate the distribution of quotas set down by the Combined Food Board of the United Nations. These quotas were distributed to the exporters groups operating in Newfoundland at the time, namely; The Portugal Exporters Group Ltd.; The Spain Exporters Association Ltd.; The West Indies Codfish Association Ltd.; and the Puerto Rico Exporters Group Ltd. The Committee remained in existence until the formation of NAFEL in 1947. Scope and content This fonds contains some of the corporate records of MAC, 1943-1947.
These include various subject files, correspondence and production records.
Records from The Combined Food Board include recommendations for purchase
and allocations of yearly salt fish production, and quotas for production
listed by country. Included also are revenue and expense account sheets
and meeting minutes. The MAC fonds is arranged in 3 series. 3. Production records, 1943-1947. Series 1.0 Subject files [text] 1943-1948. Extent 18 centimetres Location Bank 9, shelf 1. Boxes 273. Scope and Content This series consists of various subject files including the articles of association, a membership contract, various financial records, meeting minutes, and circulars to members. Series 2.0 Correspondence [text] 1943-1947. Extent 32 centimetres Location Bank 9, shelf 2. Box 274. Scope and Content This series contains MAC correspondence dealing with members. It relates to memberships and general correspondence concerning contracts and market conditions. Series 3.0 Production Records [text] 1943-1947. Extent 18 centimetres Location Bank 9, shelf 2. Boxes 275-277. Scope and Content The records contained in this series are the Stock Declaration sheets. On the twentieth of each month, member companies submitted to MAC, a declaration of stocks of fish on hand. This series contains these sheets as well as journal sheets indexed by company listing the information about stocks on hand. Return to list of series / Top of page / Home Related fonds Newfoundland
Associated Fish Exporters Limited / Hawes and
Company (London Limited / Portugal Exporters Group
Limited / Spain Exporters Association Limited
/ Marketing Administration Committee Appendix A
Labrador: caught on the Labrador coast. Shore Fish: caught inshore by trap or trawl. Extra large: Over 24 inches; bank or shore fish. Large: 20"-24"; Bank, Labrador or shore fish, but usually from the south or southwest coasts. Medium: 18"-20"; sources as for Large. Small: 12"-18"; generally shore and Labrador fish. Extra Small: 8"-12" (tomcods); usually shore fish. Choice (Number One) Spanish: Sound quality, extra thick, light amber colour and somewhat translucent in appearance. Even surface, well split, thoroughly clean on back and face, showing no salt or stains. Seven-eighths dried. Prime (Number Two) Spanish: Sound quality, fair thickness and good colour. Well split, even surface, thoroughly clean and not showing excessive salt or stains. Seven-eighths dried. Merchantable: Similar to Prime, but hard-dried. Madeira: Not Choice, Prime or Merchantable. Rough in appearance but not over-salted, broken, sunburnt, slimy, dun (sour) or otherwise defective. Hard-dried. Thirds (Bueno): Slight signs of excessive salt. Unbroken or only slightly broken, slightly sunburnt with no sign of slime. Hard-dried. West India: Broken, but not excessively. Sunburnt, over-salted, slightly slimy or dun. Hard-dried. Bim: Broken pieces, excessive salt, slime and/or dun; may include snappers. Thoroughlyhard-dried. Genuine Labrador (Choice): Generally small and thin but of sound quality, well split and with no stains. Firm, thoroughly salted with a clean, clear, almost white face. Genuine Labrador (Prime): In most respects similar to Choice, but may be poorly split and extremely thin, showing some bloodstains. Genuine Labrador (Cullage): All Labrador fish not up to the standard of Prime. Semi-dry (Standard): Moisture content 40-45 per cent. Heavy-salted; clean and free of dun. Semi-dry (Grade B): Moisture content 40-45 per cent. Badly split and not thoroughly clean but free of jigging holes. Ordinary Cure (o/c) (Standard): Varies in moisture content according to market requirements; clean appearance, free of holes and dun. O/c (Grade B): Same as semi-dry in quality but with a higher moisture content. Labrador Cure: Not necessarily caught on the Labrador coast but rather in the Strait of Belle Isle south of Blanc Sablon; cured in the same manner as Labrador fish. Wet-salted or Salt Bulk (Number One): Sound quality, well split with a clear, even surface free of stains; firm and thoroughly salted. Wet-salted (Number two): Similar to Number One but badly split and of uneven surface with some stains. Wet-salted Cullage: Not up to the quality of Number Two. Quintal (qt): 100 kg; approximately 220.5 pounds. Hundredweight (cwt): 112 pounds. Butt: Four quintals. Cask: Four quintals. Bbl (barrel) semi-dry: 26" by 19", bulge 23" (two quintals). Bbl o/c: 29" by 17", bulge 21" (two quintals). Half-butt: Two quintals. Drum: 128 pounds hard-dried. Half-drum: 64 pounds hard-dried. HSHD: Heavy salted hard-dried. LSHD: Light salted hard-dried. HSD: Heavy salted and dried. |
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